Waivers
All team members must sign and accept a waiver, stating that they have read the conditions of the waiver and are aware of the risks associated with the event, and thus waive any right that they may have to any course or action against any or all of the sponsors or organizers for injury to the person(s) or loss/damage to personal property.
 
All team members must sign and return the waiver prior to participating in any practice sessions or race activities. Team managers are responsible for submitting signed waivers from all his/hers team to The Stratford Dragon Boat Committee.
 
Safety
 
a) Each crew member should be able to swim 100 metres while wearing light clothing.
 
b) Each crew member is solely responsible for his / her own safety at all times while engaging in activities relating to practicing and racing in dragon boats.
c) Personal Flotation Devises (PFD’s) are mandatory for all practices and races, inflatable PFD’s will be allowed.
d) Team Managers must be fully aware of crew members swimming abilities
Equipment
a) All boats, paddles, PFD’s and drums will be provided
b) All equipment, including boats,  used during the practice sessions and races will be returned intact. The replacement cost or repair of such equipment will be charged to the responsible team should negligence be determined.
c) The “Grey Owl Carbon Shaft’ paddle may be used in the Stratford Rotary Dragon Boat Festival.
d) The “Cowan Canoe Paddy’ will NOT be allowed for use during the Stratford Rotary Dragon Boat Festival
 
Teams
1 – GENERAL
a) A registered team member is any person who is at least 12 years of age or who will turn 12 in the year of competition. No team member under the age of 18 will be allowed to practice or race without written consent and waiver signed by their parent or guardian.
b) A registered team member is anyone who is listed on the practice or team roster and has completed a waiver. Except for Breast Cancer Survivor teams, a registered team member may compete on only one team provided that they are listed on the completed team roster.
c) Team rosters must be declared no later than race day when you register.
d) The Stratford Rotary Dragon Boat Festival Committee reserves the right to check the crew members in the boat with the names recorded on the team roster prior to all races.
e) Except for Community Event Hospice Teams, team roster for races will be composed of a maximum crew of 27 members 1 team manager, 20 paddlers, 1 steers person, 1 drummer, and 4 spares. All members are eligible to be part of the paddling crew. (Steers people will be supplied if required).
f) Teams using ineligible paddlers will be disqualified
g) During a race Mixed Teams require 16 to 20 paddlers, with not less than half the paddlers female.
2 – Breast Cancer Teams
a) Members of a Breast Cancer Survivor team may compete on one additional team provided that they are listed on the completed roster.
3 – Community Event Hospice Teams
a) A Community Event Team is a team that only participates in The Stratford Rotary Dragon Boat Festival.
b) Community Event Hospice Teams must have a minimum of 16 Stratford and Perth County residents.
c) Community Event Hospice team roster for practices and races will be composed of a maximum crew of 23 Members 1 Team Manager, 16 Paddlers, 1 Steer Person, 1 Drummer, and 4 Spares. There is a minimum of 12 paddlers in the boat during races. All members are eligible to be part of the paddling crew. (Steers people will be supplied if required).
d) During a race the team requires on the boat a drummer and a maximum 16 paddlers with not less than half the paddlers female or the team will be disqualified.
e) These rules may vary on race day with majority consent of all team captains.
 
(f) Hospice teams may recruit only from the hospice division, not from regular teams on race day.  If they do not have enough members, less than 12, they will not be allowed to race.
 
The Team Manager will be responsible for:
a) Team Conduct
b) Communicating and distributing Information to the team
c) Gathering and submitting all necessary forms and waivers on the team
d) Being the liaison with Stratford Rotary Club Dragon Boat Festival Event Officials
 
Team Sponsorship
The Stratford Rotary Dragon Boat Festival Committee retains all rights to advertising, sponsorship, and commercial representation for the event. The Stratford Rotary Dragon Boat Festival Committee is under no obligation to individual team sponsors and may refuse any commercial representation at the Dragon Boat Festival site and on the water venue. Representation of the organization responsible for the team and its’ Sponsor(s) shall be limited to:
a) Clothing such as team clothing.
b) One team flag not exceeding 6 feet in any direction.
c) Other items deemed appropriate by The Stratford Rotary Dragon Boat Festival Committee
 
Penalties
a) All penalties will be announced when the race results are published. Teams that have been penalized have 15 minutes to protest. Teams will not be informed of penalties while they are on their boat.
Boat Starting Alignment
a) Line-Up Officials will attempt to align all boats at the start line by instructing the Steerspersons. It is the steersperson responsibility to perform the requests of the Line-Up Officials. Failure to perform a task in an appropriate time will cause the team to be subjected to an additional 2-5-second penalty pending the severity of the infraction and at the discretion of the Line-Up officials. The penalty will be added to the teams race time.
Stratford Dragon Boat Advancement Rules
First round of racing all teams race for time. Results are sorted based on time. The fastest 8 teams proceed to division A semi finals, the next 8 to division B semi finals etc.
The fastest two teams in each Division race in different semi-finals to ensure that each team has the same opportunity to reach the Division final.
In each Division, the winners of each semi-final race proceed to the division final. The remaining times are sorted and the fastest two times proceed to the division final. The remaining 4 teams proceed to the division consolation final.
The final and consolation final race results are awarded based on the finish order by which the teams cross the final line; i.e. 1st, 2nd, 3rd, 4th